Event Planner

Work setting

• Golf course
• Wedding

Responsibilities

Tasks

• Develop risk management plans
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Prepare, present and manage budgets
• Solicit event donors
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Book facilities for office personnel
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Manage Event Logistics
• Identify human resources requirements
• Supervise office and volunteer staff

Supervision

• Working groups
• Staff in various areas of responsibility

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Office
• MS Outlook
• MS Windows

Additional information

Transportation/travel information

• Valid driver's licence

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Benefits

Health benefits

• Dental plan
• Health care plan

Financial benefits

• Bonus
• Gratuities
• Group insurance benefits
• Life insurance