Administrative Assistant

Work setting

• Manufacture
• Factory or plant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Evaluate daily operations
• Plan and organize daily operations
• Supervise other workers
• Train other workers
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Accounting software
• MS Office
• Quick Books
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Type of industry experience

• Food

Area of specialization

• Correspondence
• Reports and records
• Financial statements
• Invoices
• Accounting
• Payroll services

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Large caseload
• Work with minimal supervision