Office Administrator

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Advise customers on work performed and future repair requirements
• Administrative and office activities
• Oversee payroll administration
• Write routine business and government correspondence
• Type and proofread correspondence, forms and other documents
• Schedule and confirm appointments
• Schedule staff
• Schedule work assignments
• Prepare project schedules
• Prepare purchase orders
• Prepare expense and income reports
• Perform administrative tasks
• Perform basic bookkeeping tasks
• Negotiate with suppliers for the provision of materials and supplies
• Manage landscaping projects
• Maintain registration systems, records and files
• Maintain financial and personnel records
• Perform general office duties
• Document and prepare invoices and work orders
• Provide customer service
• Prepare price quotations
• Co-ordinate and schedule activities
• Order office supplies and maintain inventory
• Conduct site visits to gather relevant information
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Prepare and key in correspondence and legal documents
• Assist in preparing estimates, schedules, specifications and reports
• Schedule activities
• Review work orders
• Document customers’ requirements for projects
• Complete administrative duties

Experience and specialization

Computer and technology knowledge

• Adobe Photoshop
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Project coordination
• Project planning
• Landscaping
• Contracts

Additional information

Transportation/travel information

• Own transportation
• Willing to travel
• Willing to travel regularly
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player