Executive Assistant

Responsibilities

Tasks

• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Experience and specialization

Area of work experience

• Construction
• Real estate
• Project coordination

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized