Exhibition Coordinator

Work setting

• Public event
• Office building

Responsibilities

Tasks

• Administer revenues and expenditures
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Prepare final financial and other reports
• Provide clients with information
• Invoice clients
• Plan budgets and monitor revenues and expenses
• Professionalism in customer service
• Prepare price quotations
• Enter client information in databases

Experience and specialization

Computer and technology knowledge

• Database software
• MS Excel
• MS Outlook
• MS Word
• Oracle

Area of work experience

• Conference and meeting planning companies
• Conference centres
• Convention centre
• Multi-purpose facilities
• Professional association or organization
• Sports and entertainment facilities
• Trade associations
• Special events

Area of specialization

• Trade fairs and exhibitions

Additional information

Transportation/travel information

• Valid driver's licence
• Own transportation
• Willing to travel

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance
• Pension plan

Other benefits

• Free parking available
• Travel insurance