Office Assistant

Work setting

• Office
• Manufacture
• General office

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Compile data, statistics and other information
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents

Experience and specialization

Computer and technology knowledge

• MS Word
• Accounting software
• Database software
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Area of specialization

• Reports
• Invoices
• Charts, tables, graphs and diagrams

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Sitting
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Dependability
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Punctuality
• Team player