Administrative Assistant

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• Database software

Technical terminology

• Business

Area of specialization

• Reports and records
• Invoices
• Facility management

Additional information

Transportation/travel information

• Public transportation is available

Personal suitability

• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Benefits

Health benefits

• Dental plan
• Health care plan