Administrative Assistant

Work setting

• Construction

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Liaise with management, union officials and HR consultants
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Maintain and manage digital database

Credentials

Certificates, licences, memberships, and courses 

• First Aid Certificate

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Enterprise resource planning (ERP) software
• Information technology
• MS Project
• Project management software
• SharePoint
• Human resources software
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Legal
• Engineering
• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Reports and records
• Contracts
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Business process management
• Accounting

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Own vehicle
• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Other benefits
• Team building opportunities
• Travel insurance